About the Audit Logs Feature – Josys Help Center

[Notice of UI Terminology Change]
With recent updates, the term "User" in the screen has been updated. If you still see the old "User" terminology in some parts of this help documentation, please read it as "User" accordingly. For more details on the background of this change, please refer to this announcement.

Josys records operation histories—showing who performed what action and when—as "Audit Logs." This page provides detailed information about the Audit Logs feature.

Overview

Josys records operation histories—showing who performed what action and when—as "Audit Logs."
This page provides detailed information about the Audit Logs feature.

Target Audience

IT administrators with Super Admin privileges in Josys

💡 Currently, this feature is only available to users with Super Admin privileges.

Tracked Operations

With the Audit Logs feature, you can monitor the history of key operations on the Audit Logs screen, including the following:

User & ID Management

When a new user is registered in User Profiles
When a user is deleted from User Profiles
When a new linked ID is added to a user
When a user's linked ID is deleted
When an unmanaged user is linked to an existing user
When an unmanaged user is registered as a new user
When an app account assigned to a user is activated
When an app account assigned to a user is deactivated
When an account is locked (signing in is temporarily suspended)
When an account is archived (placed in storage due to offboarding, etc.)

App & Access Management

When an account for an integrated app is created or assigned to a user
When an integrated app account assignment is removed or the account is deleted
When the license type or quantity of an app is changed
When user permissions (roles) within an app are changed
When a new app is integrated with Josys
When an integrated app is disconnected (deleted)
When a previously disconnected app is re-integrated

Device Management

When a new device is registered in Devices
When a device is deleted from Devices
When a user is assigned to a device
When a user assignment is removed from a device
When device information is updated (applies to the following 9 fields):
- Device Name
- Serial Number
- Asset Number
- Manufacturer
- Device Models
- OS
- Device Type
- Status
- Memo
When a device action is executed (Reference: Device Actions Feature)
When a device action is completed (Reference: Device Actions Feature)

Security & Authentication

When permission settings are updated on the app side
When sign-in to an active app is blocked
When API credentials (such as API keys) are newly created
When an allowed IP (IP whitelist) is added
When an allowed IP is deleted
When an allowed IP is updated
When two-factor authentication (2FA) for Josys login is enabled
When two-factor authentication (2FA) for Josys login is disabled
When Single Sign-On (SSO) for Josys login is enabled
When Single Sign-On (SSO) for Josys login is disabled

Other Actions

When a Super Admin is added
When a Super Admin is deleted
When an IT Admin is added
When IT Admin settings are updated (such as permissions or scope)
When an IT Admin is deleted
When an IT Admin permission template is changed
When a login to Josys occurs *including the login method
When an exported file is downloaded

How to Check Audit Logs

Log in to Josys and click "Audit Logs" from the menu.
The operation history will be displayed in chronological order. Click on any operation to view its details in the side panel.

Field Names in Audit Logs

Field Name	Description
Date & Time	The date and time when the operation was executed.
Event	The details of the executed operation.
Actor	The entity that executed the event. ・API ・System ・User ・Workflow
Target Entity	The target application. Example: If the event is a login to Josys, the target is "Josys". If the event is deleting an account in App A, the target is "App A".
Related User Profile	The target user. Example: If the event is a login to Josys, it is the user who logged in. If the event is deleting an account in App A, it is the user whose account was deleted.
Status	The processing status of the operation. Displays "Success" if the operation was processed successfully. Displays "Failed" if an issue occurred and the operation could not be completed.
Details	Detailed information about the operation.

Log Retention Period

Captured logs are retained for 180 days.
Logs older than 180 days are automatically deleted.
If you need to keep them, please save the files by going to "Download" in the upper right of the screen > "Scheduled Tasks" in the Josys menu.