Following sequential updates, the term "Member" on the screens has been changed to "User." If you still see "Member" in some parts of this help documentation, please read it as "User." For more details on this change, please refer to this announcement.
This page explains the Discovered Apps screens in Josys.
Overview
This page explains the Discovered Apps screens in Josys.
Target Audience
IT Administrators
Discovered Apps List Screen
Screen Features
The following section describes the screen elements corresponding to the numbers in the screenshot.
| No. | Item | Description |
|---|---|---|
| ① | Tabs | Three tabs are available: Overview, Discovered Apps, and App Risk Assessment. Tabs Overview |
| ② | Download Button |
You can export discovered app information in the following formats: - Discovered Apps List |
| ③ | Search Box | Allows you to search for apps by name. |
| ④ | Filter Shortcuts |
Clicking "All" displays all discovered apps in the list. Clicking "Unclassified," "Approved," or "Disallowed" filters the list by that status. Clicking the three-dot menu icon allows you to filter by "Under Review" or "Hidden." |
| ⑤ | Filters | Allows you to filter the list based on specific criteria. |
| ⑥ | "Rows per page" (Bottom Right) |
Allows you to change the number of users displayed per page. You can select 10, 25, 50, or 100 rows (up to 100). |
| ⑦ | "Page" (Bottom Right) |
Allows you to navigate to the next or previous page. If there are more users than the current display limit, use this to view the remaining users. |
Tabs Overview
The Overview, Discovered Apps, and App Risk Assessment tabs are available.
Details for each tab are described below.
| Tab Name | Description |
|---|---|
| Overview | This tab visualizes apps discovered by Josys based on their risk level and usage status. Security administrators can use this to get a high-level overview and identify which apps require immediate attention. |
| Discovered Apps | Displays a list of all discovered apps. |
| App Risk Assessment | This tab allows you to search and view detailed security and compliance information for apps. You can assess the risk level of each app based on its compliance certifications (such as GDPR, ISO, and SOC) and risk scores provided by Netskope and Josys AI. |
Overview Tab
How to Read the Chart
| Item | Description |
|---|---|
| Vertical Axis (Security Score) | Indicates the security rating score of the app. Higher positions indicate higher security. |
| Horizontal Axis (Account Count) | Indicates the number of accounts using the app within the organization. Apps further to the right have more users. |
| Size | Represents the volume of usage (apps with higher usage are displayed as larger circles). |
| Color Coding (App Risk Level) | Blue: Low Risk Orange: Medium Risk Red: High Risk Black: Unknown Risk |
| Icon | The icon displayed in each bubble represents the actual app (e.g., Google Drive, Box, Teams, etc.). |
Discovered Apps Tab
Field Descriptions
The following section describes each field in the list.
| Field Name | Description |
|---|---|
| App Name | Displays the name of the discovered app. If the app can be integrated with Josys, its icon is also displayed. |
| Category | Displays the app category if it is registered in our database. |
| Risk Level | Displays the risk level of the discovered app based on the Cloud Confidence Index (CCI) defined by Netskope. The CCI is a database of approximately 40,000 cloud services that evaluates each service from various perspectives, such as compliance with industry-standard security criteria, data center security, and measures against malware and unauthorized access. For more details, please refer to the Netskope Website. |
| Status | Allows you to tag discovered services as "Unclassified," "Approved," "Disallowed," "Under Review," or "Hidden." |
| Certifications | Displays whether the app has obtained various security certifications such as GDPR, ISO, or SOC. |
| Users | Displays the number of users using the discovered app. |
| Source |
Displays the discovery method. Google OAuth logs Reference: About the Browser Extension |
| Last Used | Displays the last detected date of use. |
App Details Screen
The following section describes the details screen that appears when you click an app.
| No. | Item | Description |
|---|---|---|
① |
Discovery Method Icon | Displays the method used to discover this app as an icon. Browser Extension: Josys icon Google SSO login discovery: Google icon Microsoft 365 SSO login discovery: Microsoft 365 icon |
② |
Link | For apps that can be integrated with Josys, a link to the integration guide is provided. |
③ |
Source URL | Displays the URL accessed when the app was discovered. |
④ |
Tabs | Three tabs are available: Accounts, Overview, and Integrate App. |
⑤ |
Search Box | Allows you to search for displayed users by their ID, such as an email address. |
⑥ |
Three-Dot Menu | Allows you to review and audit the app inventory. |
⑦ |
CSV Download | Allows you to download the account list as a CSV file. |
⑧ |
Integrate Button | Navigates to the screen to integrate the app with Josys. |
Field Descriptions
The following section describes each field on the details page.
| Field Name | Description |
|---|---|
| Name/ID | Displays the name and email address of the user using the discovered app. |
| Days Used | Displays the number of times the discovered app has been used. |
| Source | Displays the method used to detect user activity as an icon. Browser Extension: Josys icon Google SSO login discovery: Google icon Microsoft 365 SSO login discovery: Microsoft 365 icon Okta SSO login discovery: Okta icon Netskope discovery: Okta icon |
| Last Used | Displays the last detected date and time of use. |
| Three-Dot Menu | Allows you to send an email to the user. |
Tabs Overview
| Tab Name | Description |
|---|---|
| Accounts | Displays a list of users using the discovered app. |
| Overview | Displays the risk level of the discovered app and the major security certifications obtained by the service. |
| Integrate App | For apps that can be integrated with Josys, this tab displays the app integration screen. |
App Risk Assessment Tab
This tab allows you to search and view detailed security and compliance information for discovered apps.
You can assess the risk level of each app based on its compliance certifications (such as GDPR, ISO, and SOC) and risk scores provided by Netskope and Josys AI.