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Creating User Profiles by Integrating HENNGE One as an External Data Source

Updated
[Notice of UI Terminology Changes]
With recent updates, we are sequentially changing the term "Member" to "User" and "Employee ID" to "User ID" within our help pages. If your current screen still displays "Member" or "Employee ID," please read them as "User" or "User ID" respectively while referring to this help documentation. For more details on the background of this change, please check this announcement.

This page describes how to create User Profiles by integrating HENNGE One as an external data source, along with other details.

Note: The screenshots in this article are currently taken from the Japanese version of the product. Some labels in the images may differ from the English interface.

Overview

This page describes how to create User Profiles by integrating HENNGE One as an external data source, along with other details.

Reference: Integrating with External Systems (External Data Sources) to Create User Profiles

Synced Fields

By integrating HENNGE One, the following 7 fields will be synced to Josys.

Other fields will not be imported into Josys, so please register them using methods such as CSV bulk registration.

HENNGE One Field Name Josys Field Name
Last Name Last Name
First Name First Name
Username User ID
UserPrincipalName (UPN) Email Address
Role Job Title
Employment Status Status

Integration Steps

1. Performing the App Catalog Integration

Please refer to HENNGE One to complete the integration in the App Catalog with Josys.

Once the app connection is complete, a pop-up titled "Integrate as an External Data Source" will appear. Click "Integrate." If you have completed this step, proceed to "3. Verifying that the Integration Was Successful."

If you have already connected the app in the past, proceed to "2. Integrating as an External Data Source."

2. Integrating as an External Data Source

To use the user information registered in each SaaS tool as the master data,
integrate it with Josys as an external data source using the following steps.

  1. From the left sidebar, click "Integrations > External Data Sources."
  2. If the app is connected, "Connected" will be displayed in green text under the "User" category.
    Click "Integrate" on the right side. 
    Example: Display when the app connection with Google Workspace is completed
  3. Select the workspace you want to integrate from the drop-down menu. *If you did not name the integration when connecting the app, it will be created with the name "-" (Reference: Integration Name).
  4. Click "Run" in the bottom right corner.
  5. Confirm that "External Data Source integration is complete" is displayed.

3. Verifying that the Integration Was Successful

  1. From the left sidebar, click "Users" to open the User Profiles.
  2. The External Data Source integration is complete if users with the integrated SaaS tool's icon are registered in the User Profiles.
Example: Display when the external data source integration with Google Workspace is completed

User Information Sync and Update Process

  1. The Email Address in HENNGE One is compared with the Email Address in Josys.
    If a match is found, only the "Status" information will be overwritten.
    Additionally, if there are other fields that are blank on the Josys side, the latest data will be registered.

    *The Email Address is recognized as the same regardless of uppercase or lowercase letters.
  2. If no matching Email Address is found, the user will be added as a new user.

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