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[Legacy] How to Create a Workflow Using the "Manage 'Rejected' Apps" Template

Updated
The Workflows feature has been moved to the Policies and Automation features. We are currently updating our help pages.
Reference: [Limited Early Access] What is the Policy Feature?

This page describes how to create a workflow using Josys's Workflows template: "Manage Usage of Apps Classified as 'Rejected'." For more information about workflows, please refer to the help page below.

Overview

This page describes how to create a workflow using Josys's Workflows template: "Manage Usage of Apps Classified as 'Rejected'." For more information about the Workflows feature, please refer to the help page below.

Reference: About the Workflows Feature

Target Audience

IT Administrators

About This Template

With this template, you can create a workflow triggered by the detection of apps classified as "Rejected."
Reference: Access Review

What You Can Do

You can configure settings such as the following:

  • Alert IT administrators when the use of a "Rejected" app is detected.

Workflow Configuration Example

With this template, you can set up a flow like the one below. This is just an example.

Workflow Triggers

The workflow runs based on the following trigger:

How to Create a Workflow

1. Set up the Trigger

  1. Click Workflows from the Josys side menu.
  2. The template list will be displayed. Hover over the template you want to use and click Create Workflow.
  3. The trigger details will be displayed. This workflow will only run when the use of a "Rejected" app is detected.
  4. Click "Next" in the bottom right.

2. Select Target Apps

  1. Select the apps you want to trigger the workflow. If you want to trigger the workflow for all apps classified as "Rejected," select "All 'Rejected' Apps." If you only want to trigger it for specific apps among those classified as "Rejected," select "Specific 'Rejected' Apps." The apps currently classified as "Rejected" will be displayed, so please select the target apps.
  2. Click Next in the bottom right.

3. Set up Conditions (Optional)

If you want to set conditions for triggering the workflow, such as by department, job title, or employment type, configure them and click "Next" in the bottom right.
For example, if you do not want to run the workflow when the detected user belongs to the IT Department, configure it as follows:
Condition: Departments | Not Equal To | Value: IT Department
If no conditions are needed and you want to apply this to all employees, click "Skip" in the bottom right.

4. Set up Actions

Set up the actions you want to execute when this trigger occurs.

  1. Click "Add Action" to add an action. For details on each action, please refer to the link below.
    About Actions That Can Be Configured in Workflows
  2. Once the settings are complete, click "Next" in the bottom right.

5. Final Confirmation

The final confirmation page will open. Set a workflow name and review the details.
If everything is correct, click "Save Workflow" in the bottom right.
If you do not want to enable the workflow yet, click the "Enable Workflow" toggle to the left of the button to disable it.

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