Reference: [Limited Early Access] What is the Policy Feature?
This page explains how to create a workflow using the "Discovered App Governance" template in Josys's Workflows feature. For more information about workflows, please refer to the help page below.
Overview
This page explains how to create a workflow using the "Discovered App Governance" template in Josys's Workflows feature. For more information about workflows, please refer to the help page below.
Reference: About the Workflows Feature
Intended Audience
IT Administrators
About This Template
This template allows you to create a workflow that is triggered when the number of users of a discovered app exceeds the limit you set.
Reference: Managing Discovered Apps
What You Can Do
You can configure settings such as the following:
- Specify a [Maximum Number of Users for Discovered Apps] and trigger a workflow when the number of discovered users exceeds that limit.
Workflow Configuration Example
With this template, you can set up a flow like the one below. This is just an example.
Workflow Triggers
The workflow is triggered by the following event:
- When the number of users of a discovered app exceeds the specified limit.
💡Workflows apply not only to apps discovered after the workflow is created, but also to apps that had already been discovered before it was created. The workflow is also triggered when the number of users of an existing discovered app exceeds the specified limit.
How to Create a Workflow
① Setting Up the Trigger
- Click "Workflows" from the Josys side menu.
- The template list will be displayed. Hover over the template you want to use and click "Create Workflow".
- Set the number of users that, when exceeded, will trigger the workflow.
- Click "Next" in the bottom right.
② Setting Up Conditions (Optional)
If you want to set trigger conditions based on the source where the app was detected (browser extension, Google OAuth logs, etc.) or the app's risk level, configure the conditions and click "Next" in the bottom right.
If no conditions are needed and you want to trigger the workflow for all discovered apps, click "Skip" in the bottom right.
③ Setting Up Actions
- Click "Add Action" to add an action. Please refer to the link below for details on each action.
About Actions Configurable in Workflows - Configure the action you want to execute.
- Once configured, click "Next" in the bottom right.
💡 Actions can be combined. Refer to the example below for configuration.
Action Configuration Example 1: To classify an app as "Sanctioned" and also send an email notification
Add both the "Classify App" and "Send Email" actions.
④ Final Confirmation
The final confirmation page will open. Set a workflow name and review the details.
If everything is correct, click "Save Workflow" in the bottom right.
If you do not want to enable the workflow yet, click the "Enable Workflow" toggle to the left of the button to disable it.