Once you have completed the setup using the Josys Quick Start Guide, you will enter the actual operations phase. This article explains how to use Josys to streamline app account "provisioning," "deprovisioning," and "access reviews," eliminating manual errors and management oversights.
Overview
Once you have completed the setup using the Josys Quick Start Guide, you will enter the actual operations phase.
This article explains how to use Josys to streamline app account "provisioning," "deprovisioning," and "access reviews," eliminating manual errors and management oversights.
Target Audience
- Users who have completed the "Quick Start Guide" and finished integrating major SaaS apps.
- IT administrators who want to streamline account provisioning and deprovisioning tasks associated with onboarding and offboarding.
- Users who want to clean up unused, unnecessary app accounts and optimize license costs.
Account Operations Flow
App Account Management Flow in Josys
For supported apps, Josys allows you to directly trigger account provisioning, deletion, or suspension. You can also perform access reviews for each app.
By using Josys as your central hub, you can manage everything in one place without having to log in and out of each SaaS admin console individually.
1. Provisioning and Scheduling New Accounts
For supported apps, you can provision accounts for integrated SaaS apps directly from Josys when onboarding new employees.
Since you do not need to repeatedly log in and out of each SaaS console, you can provision accounts efficiently from Josys.
You can also schedule the provisioning to match the employee's start date, so please take advantage of this feature.
Onboarding new employees is also introduced as a use case. Please see below for details.
Use Case 1: Onboarding Employees
For instructions on how to provision accounts, please see below.
Provisioning App Accounts
2. Deprovisioning and Scheduling Account Deletion
For supported apps, you can delete or suspend accounts for integrated SaaS apps directly from Josys when employees leave the company.
You can also schedule account deletion or suspension in advance to match the planned last day of work.
Offboarding employees is also introduced as a use case. Please see below for details.
Use Case 2: Offboarding Employees
For instructions on how to delete accounts, please see below.
Deleting or Suspending App Accounts
3. Access Review and Optimization (Cost Reduction)
In Josys, you can send surveys to employees or app administrators to ask whether they are still using their accounts. By collecting the survey results, you can visualize "unassigned accounts" (accounts not assigned to anyone) and "accounts with no recent login activity."
For instructions on how to conduct an access review, please see below.
About the Access Review Feature